APO is usually only a temporary unit that exists only for the duration of the project or program and is discontinued afterwards.
The main objective of a PO is the operational support of the project management -
- organisation of jour fixé and other project meetings
- pre/post meeting communication (invitations, reports)
- written communication to stakeholders and project team members
- analyzing project related data and preparing reports
- tracking and monitoring efforts
- take care about project planning in coordination with the project manager
- take care about project documentation in coordination with the project manager
- updating timeline, milestones, resource- and budget plan on a regular basis
- take care about quality gates and all related topics
- ensures the project deliveries in time, quality and budget
- being connected to the PMO and take care about the knowledge transfer from the PMO to the project
To make it more transparent now what a PO is not.
A PO isn’t supposed to care about –
- strategic decisions in project portfolios or project programs
- decisions about processes, methods and tools that are used to manage projects
- cross organization or multi-project duties (except in programs)
- initial planning of project resources
- being part of the line organization
- skill management of team members
- cross project knowledge management
Though most enterprises do not need assistance in the implementation of project related support offices it will be of course an item that has to be taken into account as soon as the new implementation of a PMO comes up. Possibly just to assign tasks, duties and responsibilities to the right office.
We can support you in any aspects of the strategic development of a reliable and successful PMO/PO architecture and provide proven methods and tools – so time to get in contact, isn’t it?